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224 Excel keyboard shortcuts for Windows and Mac
The keyboard shortcuts make your work easier, faster and more efficiently.
The keyboard shortcuts make your work easier, faster and more efficiently. This list covers 224 shortcut keys you can use for Windows and Mac. It’s organized by 13 categories which you experience in Excel 2016. Microsoft Excel Laminated Shortcut Card - Over 200 Keyboard Shortcuts for Windows and Mac Side-by-side Exceljet on Amazon.com.FREE. shipping on qualifying offers. Get your work done faster in Excel on both Windows and Mac platforms with this handy shortcut guide. With over 200 keyboard shortcuts for both Windows and the Mac listed side-by-side. If you're used to working with Excel on Windows, one of the most confusing aspects of using Excel on a Mac is shortcuts. Excel shortcuts on the Mac are quite capable, you just have be aware of 5 key differences. Excel Insert Row Shortcut. The insert row shortcut in Excel will create a new row below a highlighted cell. To insert a new row, highlight a cell or entire row and press CTRL + Shift + + on your keyword, literally pressing the plus sign after Shift. This will open a small window of options where you can insert a new row or column. If you have either of the first 2 you need to use the key labeled fn in conjunction with any of the 'F' keys based on the default macOS settings in System Preferences. If you prefer, you can go into System Preferences Keyboard to place a check in the box to use the 'F' keys as standard Function Keys.
This list covers 224 shortcut keys you can use for Windows and Mac. It’s organized by 13 categories which you experience in Excel 2016.
Table of contents
Useful Excel shortcut keys
| Windows | Mac |
|---|---|
| Display [Open file] dialog box | |
| Ctrl+O | ⌘+O |
| Cut the active cells to the clipboard | |
| Ctrl+X | ⌘+X |
| Copy the active cells to the clipboard | |
| Ctrl+C | ⌘+C |
| Paste the copied contents from the clipboard | |
| Ctrl+V | ⌘+V |
| Undo the last action | |
| Ctrl+Z | ⌘+Z |
| Redo the last action | |
| Ctrl+Y | ⌘+Y |
| Switch bold formatting | |
| Ctrl+B | ⌘+B |
| Switch italic formatting | |
| Ctrl+I | ⌘+I |
| Switch underlining | |
| Ctrl+U | ⌘+U |
| Switch strikethrough formatting | |
| Ctrl+5 | ⌘+shift+X |
| Display [Find] dialog box | |
| Ctrl+F | ⌘+F |
| Display [Print] dialog box | |
| Ctrl+P | ⌘+P |
| Save workbooks | |
| Ctrl+S | ⌘+S |
| Display [Save As] dialog box | |
| F12 | F12 |
| Quit Excel | |
| Alt+F4 | ⌘+Q |
| Display [Help] | |
| F1 | F1 |
Shortcut keys for general functions
| Windows | Mac |
|---|---|
| Switch filter | |
| Ctrl+Shift+L | ⌘+shift+F |
| Display the access keys for the ribbon commands | |
| Alt | |
| Move the focus to the next commands on the ribbon | |
| Alt→Tab | |
| Show or Hide the ribbon | |
| Ctrl+F1 | ⌘+option+R |
| Display the right-click menu | |
| Shift+F10 | shift+F10 |
| Switch the full screen mode | |
| Alt→V→U | ⌘+control+F |
| Exit the full screen mode | |
| Esc | esc |
| Close dialog boxs, message windows etc | |
| Esc | esc |
| Move to the right tab in a dialog boxes | |
| Ctrl+Tab | |
| Move to the left tab in a dialog box | |
| Ctrl+Shift+Tab | |
| Operate the functions in a dialog box | |
| Enter | return |
| Minimize Excel windows | |
| ⌘+H | |
| Display [Print] tab in the Backstage view | |
| Ctrl+F2 | control+F2 |
| Open [Smart Lookup] | |
| control+option+⌘+L | |
| Display [File] and Backstage view | |
| Alt→F | |
| Display [Home] tab in ribbon | |
| Alt→H | |
| Display [Insert] tab in ribbon | |
| Alt→N | |
| Display [Page Layout] tab in ribbon | |
| Alt→P | |
| Display [Data] tab in ribbon | |
| Alt→A | |
| Display [Review] tab in ribbon | |
| Alt→R | |
| Display [View] tab in ribbon | |
| Alt→W | |
| Show or hide objects | |
| Ctrl+6 | control+6 |
| Switch floating shapes such as text boxes, shapes or pictures | |
| Ctrl+Alt+5→Tab | |
| Exit the floating shape navigation | |
| Esc | esc |
| Display [Thesaurus] dialog box | |
| Shift+F7 | shift+F7 |
| Check spelling | |
| F7 | F7 |
| Display [Quick Analysis Tool] dialog box | |
| Ctrl+Q | |
| Display [Insert] dialog box to insert rows, columns or cells | |
| Ctrl+Shift++ | control+shift+= |
| Display [Delete] dialog box to delet rows, columns or cells | |
| Ctrl+– | ⌘+– |
| Show or hide outline signs | |
| Ctrl+8 | control+8 |
| Display [Error Checking] menu | |
| Alt+Shift+F10 | |
| Display [Create Names] dialog box | |
| Ctrl+Shift+F3 | ⌘+shift+F3 |
| Display [Name Manager] dialog box | |
| Ctrl+F3 | |
| Display [Define Name] dialog box | |
| ⌘+F3 | |
| Display [Define Name] dialog box | |
| Alt→M→M→D | control+L |
| Display [Paste Name] dialog box | |
| F3 | |
Shortcut keys for workbooks
| Windows | Mac |
|---|---|
| Create a new blank workbook | |
| Ctrl+N | ⌘+N |
| Create a new workbook from templates | |
| ⌘+shift+P | |
| Close the active workbook window | |
| Ctrl+W | ⌘+W |
| Display control menu for a workbook window | |
| Alt+Space | |
| Minimize the active workbook window | |
| Ctrl+9 | control+9 |
| Restore the size of the active window | |
| Ctrl+F5 | |
| Mixmize or restore the size of the active window | |
| Ctrl+F10 | ⌘ +F10 |
| Perform [Size] command when it’s not maximized | |
| Ctrl+F8 | control+F8 |
| For Mac, expand in lengthwise, then in widthwise | |
| control+F8 | |
| Move the active window, when it’s not miximized | |
| Ctrl+F7 | |
| Switch to the next book window | |
| Ctrl+F6 | |
| Calculate all worksheets in all open workbook | |
| F9 | F9 |
| Culculate all worksheets in all open workbook regardless of any changes since the last calculation | |
| Ctrl+Alt+F9 | |
| Recalculate all open workbooks includes cells which are not marked for calculation | |
| Ctrl+Alt+Shift+F9 | |
Shortcut keys for worksheets
| Windows | Mac |
|---|---|
| Insert a new worksheet in the active workbook | |
| Shift+F11 | shift+F11 |
| Move to the right worksheet | |
| Ctrl+Pageup | option+→ |
| Move to the left worksheet | |
| Ctrl+Pagedown | option+← |
| Select the active worksheet and the left one | |
| Ctrl+Shift+Pageup | |
| Select the active worksheet and the right one | |
| Ctrl+Shift+Pagedown | |
| Move between the ribbon, the window, the worksheet and the zoon control (Including split windows) | |
| F6 | |
| Move between the ribbon, the window, the worksheet and the zoom control | |
| Shift+F6 | |
| Calculate the active worksheet | |
| Shift+F9 | shift+F9 |
Shortcut keys for navigation
| Windows | Mac |
|---|---|
| Move one cell up | |
| ↑ | ↑ |
| Move one cell down | |
| ↓ | ↓ |
| Move one cell left | |
| ← | ← |
| Move one cell right | |
| → | → |
| Move to the right cell | |
| Tab | tab |
| Move to the left cell | |
| Shift+Tab | shift+tab |
| Scroll one screen up | |
| PageUp | page up MacBook : fn+↑ |
| Scroll one screen down | |
| PageDown | page down MacBook : fn+↓ |
| Scroll one screen left | |
| Alt+Pageup | option+page up MacBook : fn+↑ |
| Scroll one screen right | |
| Alt+Pagedown | option+page down MacBook : fn+↓ |
| Move to the first cell in a work sheet | |
| Ctrl+Home | control+home MacBook : control+← |
| Move to the last cell in a work sheet | |
| Ctrl+End | control+end MacBook : control+→ |
| Move to the first row | |
| Home | home MacBook : fn+← |
| Move to the upepr left corner when scroll lock is on | |
| Home+ScrollLock | |
| Move to the top in the data range | |
| Ctrl+↑ | ⌘+↑ |
| Move to the last in the data range | |
| Ctrl+↓ | ⌘+↓ |
| Move to the left edge in the data range | |
| Ctrl+← | ⌘+← |
| Move to the right edge in the data range | |
| Ctrl+→ | ⌘+→ |
| Move the cursor to the last in the formula bar | |
| Ctrl+End | control+end MacBook : control+→ |
| Move to one cell up within the selected ranges | |
| Enter | return |
| Move to one cell down within the selected ranges | |
| Shift+Enter | shift+return |
| Move to one cell right within the selected ranges | |
| Tab | tab |
| Move to one cell left within the selected ranges | |
| Shift+Tab | shift+tab |
| Move to the next corner colockwise | |
| Ctrl+. | control+. |
| Display [Go To] dialog | |
| F5 | F5 |
| Scroll and move to the active cell | |
| control+delete | |
| Go to the submenu from the main menu | |
| → | |
| Go to the next command in the main menu or the submenu | |
| ↓ | |
| Move to the next in ribbon | |
| ↑↓←→ | |
| Scroll the worksheet up and down, left and right | |
| ScrollLock+↑↓←→ | |
| Move to the next option or option group in a dialog box | |
| Tab | tab |
| Move in the active drop-down list in a dialog box | |
| ↑↓←→ | ↑↓←→ |
| Turn the End mode on or off | |
| End | fn+→ |
| Move to the first field of the next record in a data from | |
| Enter | |
Shortcut keys for selection
| Windows | Mac |
|---|---|
| Expand selected range by one cell | |
| Shift+↑↓←→ | shift+↑↓←→ |
| Select the entire worksheet | |
| Ctrl+A | ⌘+A |
| Select the current region when data is contained in the worksheet | |
| Ctrl+Shift+Space | ⌘+shift+space |
| Select the current region and its summaries when data is contained in the worksheet | |
| Ctrl+Shift+Space→Space | ⌘+shift+space→space |
| Select the entire worksheet | |
| Ctrl+Shift+Space→Space→Space | ⌘+shift+space→space→space |
| Select all objects when a object is selected | |
| Ctrl+Shift+Space | |
| Select the entire row | |
| Shift+Space | shift+space |
| Select the entire column | |
| Ctrl+Space | control+space |
| Expand the selected range to the top call of the row | |
| Shift+Home | shift+home MacBook : shift+fn+← |
| Expand the selected range to the beginning of the worksheet | |
| Ctrl+Shift+Home | control+shift+home MacBook : control+shift+fn+← |
| Expand the selected range to the end of the worksheet | |
| Ctrl+Shift+End | control+shift+end MacBook : control+shift+fn+→ |
| Expand the selected range one screen up | |
| Shift+Pageup | shift+page up MacBook : shift+fn+↑ |
| Expand the selected range one screen down | |
| Shift+PageDown | shift+page down MacBook : shift+fn+↓ |
| Select all cells with commnets | |
| Ctrl+Shift+O | control+shift+O |
| Select text from the cursor to the last in the formula bar | |
| Ctrl+Shift+End | control+shift+end MacBook : control+shift+fn+→ |
| Turn the extend selection mode on or off | |
| F8 | F8 |
| Select from the active cell to the cell which has data | |
| Ctrl+Shift+: | ⌘+shift+: |
| Expand selected range to the last cell which has data in the same row or the same column | |
| Ctrl+Shift+↑↓←→ | ⌘+shift+↑↓←→ |
| Select the cells which have data around the active cell | |
| Ctrl+Shift+* | ⌘+shift+* |
| Select the cells which have the different value from the active cell in the same row | |
| Ctrl+ | |
| Select the cells which have the different value from the active cell in the same column | |
| Ctrl+Shift+ | control+shift+ |
| Select the array includes the active cell | |
| Ctrl+/ | control+/ |
| Select the cells with formulas refering to the active cell directly | |
| Ctrl+[ | control+[ |
| Select the cells with formulas refering to the active cell directly or indirectly | |
| Ctrl+Shift+[ | control+shift+{ |
| Select the cells with formulas which refer to the selected range directly | |
| Ctrl+] | control+shift+] |
| Select the cells with formulas which refer to the selected range directly or in directly | |
| Ctrl+Shift+] | control+shift+} |
| Add discontiguous cells to the selected range | |
| Shift+F8 | shift+F8 |
| Select cells which have different values from the active cell in a row | |
| control+ | |
| Select the active cell when many cells are selected | |
| shift+delete | |
| Delete the selected ranges | |
| Ctrl+– | ⌘+– |
| Select the top command in the main or sub menu | |
| Home | |
| Select the last command in the main or sub menu | |
| End | |
| Open the selected menu | |
| Enter | |
| Activate the selected button | |
| Enter | |
| Display the list of the selected command | |
| ↓ | |
| Display the selected drop-down list | |
| Alt+↓ | |
Excel Shortcut For Macro
Shortcut keys for data entry
| Windows | Mac |
|---|---|
| Edit the active cell | |
| F2 | F2 |
| Edit the active cell and place the cursor at the end | |
| control+U | |
| Edit the active cell and place the cursor at the end | |
| BackSpace | delete |
| Delete a charactor to the left of the cursor or selected text | |
| Delete | delete MacBook : fn+delete |
| Delete the contents in an active cell | |
| BackSpace | delete |
| Delete the contents but keep formats and comments in cells | |
| Delete | delete |
| Delete the left charactor of cursor or selected charactors | |
| BackSpace | delete |
| Exit edit mode and select one cell below | |
| Enter | return |
| Delete entry in cells or the formula bar | |
| Esc | esc |
| Complete a cell entry and move one cell down | |
| Enter | return |
| Complete a cell entry and move one cell up | |
| Shift+Enter | shift+return |
| Enter the current time | |
| Ctrl+: | ⌘+; |
| Enter the current date | |
| Ctrl+; | control+; |
| Copy the format and the contents to one cell below | |
| Ctrl+D | ⌘+D |
| Copy the format and the contents to one cell right | |
| Ctrl+R | ⌘+R |
| Enter the current entry to selected ranges | |
| Ctrl+Enter | control+return |
| Display [Replace] dialog box | |
| Ctrl+H | control+H |
| Repeat the current Find action | |
| Shift+F4 | shift+F4 |
| Display [Sort] dialog box | |
| ⌘+shift+R | |
| Display [Create Tables] dialog box | |
| Ctrl+T | ⌘+T |
| Insert and edit a comment | |
| Shift+F2 | shift+F2 |
| Display [Insert Hyperlink] dialog box | |
| Ctrl+K | ⌘+K |
| Display the auto complete list | |
| control+option+↓ | |
| Enter an array formula | |
| Ctrl+Shift+Enter | ⌘+shift+return |
| Perform a selected button function or check / uncheck the check box | |
| Space | |
| Use [Flash Fill] function | |
| Ctrl+E | |
| Display [Charactor Viewer] dialog box (including Emoji) | |
| control+⌘+space | |
Excel Shortcut For Mac 10
Shortcut keys for format cells
| Windows | Mac |
|---|---|
| Select the fill color | |
| Alt→H→H | |
| Add top borders to the selected range | |
| Alt→H→B→P | ⌘+option+↑ |
| Add bottom borders to the selected range | |
| Alt→H→B→O | ⌘+option+↓ |
| Add left borders to the selected range | |
| Alt→H→B→L | ⌘+option+← |
| Add right borders to the selected range | |
| Alt→H→B→R | ⌘+option+→ |
| Add outline borders to the selected range | |
| Ctrl+Shift+& | ⌘+option+0 |
| Remove outline borders from the selected range | |
| Ctrl+Shift+_ | ⌘+option+– |
| Align left | |
| Alt→H→L→1 | ⌘+L |
| Center text | |
| Alt→H→A→C | ⌘+E |
| Align right | |
| Alt→H→A→R | ⌘+R |
| Increase font size in text boxs | |
| Ctrl+Shift+> | |
| Decrease font size in text boxs | |
| Ctrl+Shift+< | |
| Increase font size | |
| ⌘+shift+> | |
| Decrease font size | |
| ⌘+shift+< | |
| Display [Format Cells] dialog box | |
| Ctrl+1 | ⌘+1 |
| Display [Font] tab in [Format Cells] dialog box | |
| Ctrl+Shift+P | control+shift+P |
| Display [Style] for Windows / [Modify Cell Style] for Mac dialog box | |
| Alt+Shift+7 | ⌘+shift+L |
| Display [Paste Special] dialog box | |
| Ctrl+Alt+V | ⌘+control+V |
Shortcut keys for number format
| Windows | Mac |
|---|---|
| Apply [General] number format | |
| Ctrl+Shift+~ | control+shift+~ |
| Apply [Time] fromat with hour, minute and AM or PM | |
| Ctrl+@ | control+shift+@ |
| Apply [Date] format with date, month and year | |
| Ctrl+Shift+# | control+shift+# |
| Apply [Percentage] format without decimal places | |
| Ctrl+Shift+% | control+shift+% |
| Apply [Currency] format with 2 decimal places and negative numbers in parentheses | |
| Ctrl+Shift+$ | control+shift+$ |
| Apply [Number] format with thousands separator, and minus sign (-) for negative values | |
| Ctrl+Shift+! | control+shift+! |
| Apply [Scientific] number format with two decimal place | |
| Ctrl+Shift+^ | control+shift+^ |
Excel Shortcuts For Mac
Shortcut keys for rows and columns
| Windows | Mac |
|---|---|
| Insert selected rows or columns | |
| Ctrl+Shift++ | ⌘+shift++ |
| Delete selected rows or columns | |
| Ctrl+– | ⌘+– |
| Hide the selected rows | |
| Ctrl+9 | ⌘+9 |
| Hide the selected columns | |
| Ctrl+0 | ⌘+0 |
| Unhide the selected rows | |
| Ctrl+Shift+( | control+shift+9 |
| Unhide the selected columns | |
| Ctrl+Shift+) | control+shift+0 |
| Delete the characters from the cursor to the last | |
| Ctrl+Delete | control+delete MacBook : control+fn+delete |
| Group the selected cells | |
| Alt+Shift+→ | ⌘+shift+K |
| Ungroup the selected cells | |
| Alt+Shift+← | ⌘+shift+J |
Shortcut keys for formulas and functions
| Windows | Mac |
|---|---|
| Display [Formula] tab in ribbon | |
| Alt→M | |
| Show or hide the formula bar | |
| Ctrl+Shift+U | control+shift+U |
| Start a formula | |
| = | = |
| Display [Insert Function] dialog box | |
| Shift+F3 | |
| Display [Insert Function Arguments] dialog box | |
| Ctrl+A | |
| Display [Formula Builder] | |
| shift+F3 | |
| Display [Formula Builder] when a valid function name is typed in a formula | |
| control+A | |
| Insert Autosum | |
| Alt+Shift+= | ⌘+shift+T |
| Insert function arguments and parentheses when function name has been entered | |
| Ctrl+Shift+A | control+shift+A |
| Switch display between a cell value and a fomula | |
| Ctrl+` | control+` |
| Switch display between a cell value and a formula in the worksheet | |
| Ctrl+Shift+` | |
| Copy formula from the cell above to the active cell | |
| Ctrl+Shift+‘ | control+shift+‘ |
| Copy value from the cell above to the active cell | |
| Ctrl+Shift+“ | control+shift+“ |
| Switch cell references from relative to partially absolute to absolute | |
| F4 | F4 |
Shortcut keys for charts
| Windows | Mac |
|---|---|
| Create an enbedded chart from the selected range | |
| Alt+F1 | option+F1 |
| Create a chart in a new worksheet from the selected range | |
| F11 | F11 |
Excel Shortcut For Mac Pro
Shortcut keys for macros
Mac Os Excel Shortcuts
| Windows | Mac |
|---|---|
| Create a macro sheet | |
| Ctrl+F11 | ⌘+F11 |
| Display [Macro] dialog box | |
| Alt+F8 | option+F8 |
| Display [Microsoft Visual Basic] window | |
| Alt+F11 | option+F11 |
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